Adding your units to RentCheck is a key step in the onboarding process. Our goal is to make uploading your properties as simple as possible so you can quickly start setting up inspections. Let’s review how to do this from a Rentvine units CSV.
Steps:
Download your units list CSV from Rentvine. Follow the instructions in this guide HERE. The columns you’ll need in your download file are:
Property TypeHalf BathsFull BathsBedsPostal CodeStateCityAddressAddress 2
Open the CSV file you just downloaded in an editor (e.g. Google Sheets). Create a new column to the left of your first column and label it “Team ID”.
Next, go back to RentCheck and navigate to the “Teams” page from the top right button with your initials. Click on the team that you want to import units for, and copy the ID from the URL. The team ID comprises letters and numbers only, so do not include the forward slash. This ID is highlighted in the example below.
Paste the ID you just copied in the first row under “Team ID”. Make sure to paste this ID in every row for each unit you plan to upload.
[OPTIONAL]: You can create a new column to the right of your last column called “Additional Rooms/Areas”. This column will determine the additional rooms added to your unit beyond bathrooms/bedrooms. You can add rooms from the below accepted list of rooms or create custom rooms.
Choose from the accepted list: Kitchen, Living Room, Dining Room, Family Room, Laundry Room, Hallway, Stairway, Garage, Carport, Basement, Patio, Den, Attic, Office, Storage Room, Loft, Exterior, Pool
Create Custom Rooms: To add a custom room, you'll need to first create the custom room in your Property Configuration page, and then add it to the upload file in the "Additional Rooms" column.
When including custom rooms in your upload, make sure that the room name exactly matches what you have in your file.
IMPORTANT Do not add rooms to the spreadsheet that are not in the accepted list or custom rooms you’ve set up. Including unapproved room names in your upload will cause the process to fail.
By default, if no additional rooms are provided when importing units, then a default room configuration is added based on the property type (Single Family, Multi Family, Apartment or Condo). Below are the default configurations:
Single Family: Kitchen, Living Room, Dining Room, Laundry Room, Hallway, Stairway, Garage, Exterior.
Multi-Family: Kitchen, Living Room, Dining Room, Laundry Room, Hallway, Balcony, Patio.
Apartment or Condo: Kitchen, Living Room, Dining Room, Laundry Room, Hallway, Balcony, Patio.
Save your file and export it as a new CSV. This is the file you will use to upload your units, not the original file you downloaded from Rentvine. You can find a sample download file with sample data HERE.
Go back to RentCheck and select “Account”.
Select “Imports”.
Select “Unit Import”.
Select “Create Units”.
Under the question Do you use a Property Management System, select Rentvine.
Select “Next” at the bottom right of your screen.
Click “Select file” and select the Rentvine CSV file that you will be uploading.
Press “Continue”.
Ensure that the columns in your file are correctly mapping to the template fields. If there are any empty Template fields, click into “Search or select” and choose from the dropdown of options that best pairs with the column in your file. For example, the “Half Baths” column in the upload file should map to “Half Bathrooms.” Once everything looks good, press “Continue”.
Look into the “Valid” and “Error” windows. Make sure to correct any errors listed in the “Error” window. Once you can confirm there are no errors, go ahead and select “Import X records”.
Congratulations! You’ve finished uploading your units. Click “Done” in the bottom right of your screen.
IMPORTANT: Double check that there are no new records under “Error count” in the table in the Imports page. If the number under the “Error count” column is not zero, click into the hyperlinked number (e.g. 13) to download a new CSV with details of why the unit upload failed.
General Data Preparation Tips
Make sure there are no empty rows before your data and/or unnecessary total rows. In the example below, row 2 is an unnecessary empty row and row 6 is an unnecessary total row. Both should be deleted prior to uploading the file.
Make sure Beds, Full Baths, and Half Baths are present for each unit.
Make sure the Address, State, City, and Postal Code are present for all units you upload.
Use the error csv file to your advantage!
Step 1: Download the error CSV file
Step 2: Open the error CSV file in an editor like Google Sheets.
Step 3: Read the error message
Step 4: Correct the file based on the error message (e.g. if City is missing, enter a valid City).
Step 5: Delete the Error message column
Step 6: Re-create a “Team ID” column
Step 7: Copy your Team ID again across all rows
Step 8: Attempt the upload again with your corrected file
Reach out to our team for support using the “Get Help” button at the bottom right of your screen.
Need more help? Our Customer Support team is always here to assist you. Don’t hesitate to contact us via our Support chat.