You completed your first inspection in RentCheck and conducted a thorough job, documenting maintenance flags as needed. Congratulations! Now, you want to share the report with members of your team and owners. Here’s how to do it:
How do I create a maintenance report?
Maintenance reports are created from the "Flagged Items" screen. If you need help remembering how to access the "Flagged Items" screen, check out our article here. Next, locate the "Create" button at the right of your screen. You'll have two options:
Create Maintenance Report
Create a Work Order with your PMS
Select "Create Maintenance Report."
A new screen will pop up, allowing you to customize the display of the maintenance report. You can group items by "Room/Area," "Responsibility," or "Skill/Vendor." These options were set when you first flagged items for maintenance. We recommend grouping by "Room/Area," but choose the option that best fits your needs.
After selecting how to organize the report, it will be created and saved under the "Maintenance" tab.
The report includes a summary of all the maintenance flags you raised during your inspection. For each item flagged for maintenance, you can find the media attached by selecting the picture icon under the "View" column.
Once you've analyzed the Maintenance report, it's time to share it with your team and/or owners!
To share a maintenance report, use of the three available sharing options.
Prepare a shareable link
Share the report directly via email
Download the report onto your computer and then send it as an attachment.
Have additional questions? Don't hesitate to connect with our Customer Support team via chat.