RentCheck has partnered with FilterTime.com to simplify air filter maintenance by delivering filters directly to your residents’ doors. By enrolling your RentCheck units in the FilterTime program, you can ensure filters are changed on schedule through direct-to-resident deliveries and automated RentCheck filter inspections.
Not enrolled in the FilterTime program yet? Contact us at hello@getrentcheck.com to learn more and get started today!
How to Set Up Automated Filter Deliveries & Checks with RentCheck & FilterTime
Keeping up with air filter changes has never been easier! Our partnership with FilterTime and RentCheck ensures seamless filter deliveries and automated check-ins, so your properties stay well-maintained year-round.
Step 1: Submit Property Information
Use the Upload Template – Enroll properties by creating a copy of the template and adding all necessary details, including:
Property Address
Start Date
Filter Pack Option
Filter Size(s)
Ensure Accuracy – Double-check that each property includes the correct filter size(s) to avoid delays.
Submit Properties – Property submissions must be completed using this form at least 3 business days prior to the earliest "start date" listed on the upload template.
Please allow at least three business days for RentCheck to process any new form submission. Again, ensure that any "start date" is at least three business days after the submission date.
Step 2: Filter Processing & Shipping
Once submitted, we’ll send your property information to FilterTime for processing.
Filter packs will be processed and shipped based on the indicated start date for the full change frequency throughout the year. This ensures tenants have all the filters they need in advance.
Step 3: Scheduling Automated Filter Checks in RentCheck
After submission, RentCheck will automatically generate filter checks in your account based on the selected "start date."
Timeline: Select a start date two weeks before the desired first filter check. RentCheck’s automated scheduling system will follow this timeline.
Why? This ensures tenants have received their filters before the first check is due, allowing for a smooth and timely replacement process.
Step 4: Communicating with Residents
To ensure tenants are aware of the program and take action, we recommend using the following email template:
Resident Email Template
Subject: Fresh Air Incoming – Time to Change Your Air Filter!
Body:
Hi [Resident's Name],
Good news! We’ve partnered with FilterTime and RentCheck to make air filter changes simple and stress-free. Your filter pack will arrive within the next week, helping you keep your home’s air fresh and your HVAC system running smoothly.
Regular filter changes help:
✅ Improve your home’s air quality
💡 Lower energy costs by keeping your system efficient
🛠️ Prevent expensive repairs caused by clogged filters
To make things even easier, you’ll receive automated filter check reminders from RentCheck after your filters arrive, helping you stay on top of filter changes and keep your HVAC system in top shape.
Have questions? Reach out to [Property Manager’s Name / contact information] or reply to this email.
Cheers,
[Your Name/Your Property Team]
Step 5: Track & Manage Filter Checks
Once the filter checks are scheduled, tenants will receive automated reminders to complete their filter change.
You can monitor completion and follow up as needed within RentCheck.
Billing
The total number of filters ordered through the enrollment process each week will be billed weekly (please see the Pricing section below). The total cost will be added to your RentCheck subscription as an add-on, and the payment method on file will be charged accordingly.
Pricing
Please refer to the table below for FilterTime pricing, which includes the number of filters per shipment (filter pack), price per filter, change frequency, and shipment frequency. All filters are MERV 8 Allergen filters.
Filter Pack | Change Frequency | Shipment Frequency | Price per Filter | Price per Box | Quality |
3-pack | Monthly | Quarterly | $11.50 | $34.50 | MERV 8 Allergen |
4-pack | Quarterly | Annually | $11.50 | $46.00 | MERV 8 Allergen |
6-pack | Bi-monthly | Annually | $11.50 | $69.00 | MERV 8 Allergen |
12-pack | Monthly | Annually | $10.50 | $126.00 | MERV 8 Allergen |
Box Filter (2) | Bi-annually | Bi-annually | $39.50 | $79.00 | MERV 8 Allergen |
Box Filter (3) | Every 4 Months | Annually | $39.50 | $118.50 | MERV 8 Allergen |
Box Filter (4) | Quarterly | Annually | $39.50 | $158.00 | MERV 8 Allergen |
By following this process, you’ll ensure timely filter replacements, improve air quality, and keep HVAC systems running efficiently year-round.