Maintenance Check Inspections

Keep on top of preventative maintenance with Maintenance Check inspections

Brett Perry avatar
Written by Brett Perry
Updated over a week ago

What is a RentCheck Maintenance Check Inspection?

RentCheck Maintenance Checks make it easy to stay on top of preventative maintenance or follow up on specific maintenance issues. With maintenance checks you can select specific items to include such as air filter or smoke detector battery checks.

Maintenance checks typically take only a few minutes to perform so we recommend scheduling as often as needed to ensure your preventative maintenance standards are met. You can schedule them to recur at whatever frequency you choose and even request residents to complete them.

Your residents will appreciate knowing that you are staying on top of maintenance issues and regularly checking in on life saving necessities such as smoke alarms, carbon monoxide detectors, and fire extinguishers.

You can also use maintenance checks to follow up on specific maintenance issues by sending a maintenance technician out to document and perform.

How long does a RentCheck Maintenance Check inspection take?

RentCheck maintenance checks are fast and easy and typically take about 10 minutes or less to complete, however this can vary depending on the items included.

Maintenance Check options & questions

Maintenance Check inspections are similar in nature to Periodic Inspections in terms of the features and questions included. However, the difference with Maintenance Checks is that you have the flexibility to select only the specific features you would like to include. During the setup process you can also label maintenance checks (for example, 'Air Filter Check') to make it easy to clone and re-use on other units in your portfolio.

Available features are outlined below along with the questions asked for each feature.

Front Yard

Room / Area

Feature Name

Instructions

Question

Front Yard

Front Yard

Take several photos of the front yard, including the mailbox, and focusing on any damage or issues.

Is the front yard free of trash and debris?

Is the front yard free of overgrowth?

Mailbox is present and intact?

Front Proch

Room / Area

Feature Name

Instructions

Question

Front Porch

Front Porch

Take several photos of the front porch floor, steps and handrail, focus on any damage.

Are the porch steps and floor free of any major cracks or damage?

Is the porch handrail properly secured?

Side Porch

Room / Area

Feature Name

Instructions

Question

Side Porch

Side Porch

Take several photos of the side porch floor, steps and handrail, focus on any damage.

Are the porch steps and floor free of any major cracks or damage?

Is the porch handrail properly secured?

Front Door

Room / Area

Feature Name

Instructions

Question

Front Door

Front Door - Exterior and Interior

Take several pictures of the outside and inside of the front door in its entirety.

Does the door open and close properly?

Does the door lock properly?

Kitchen

Room / Area

Feature Name

Instructions

Question

Kitchen

Stovetop

While standing in front of the stove, take a picture of the entire cooktop.

Do all burners work properly?

Does the stove have a working vent?

Kitchen

Oven

Take pictures of the outside and inside of the oven in its entirety.

Are all oven racks there?

Is the inside of the oven clean?

Does the door open and close properly?

Kitchen

Dishwasher

Take pictures of the outside and inside of the dishwasher in its entirety.

Do the racks pull out properly?

Is the inside clean?

Does the door open and close properly?

Do the controls work properly?

Kitchen

Fridge & Freezer

Take several pictures of the outside and inside of both the fridge and freezer.

Does the fridge and freezer cool properly?

Is the inside of the fridge clean?

Is the inside of the freezer clean?

Do the doors and drawers open and close properly?

Does the light work properly?

Kitchen

Water and Ice Dispenser

If it has one, take a photo of the automatic water and ice dispenser.

Does it dispense ice properly?

Does it make ice properly?

Kitchen

Kitchen Sink

While standing in front of the sink, take a picture of the entire sink.

Does the faucet have normal water pressure?

Is the faucet free of any leaks?

Is the sink free of chips, scratches, or stains?

Kitchen

Under Kitchen Sink

Open the cupboard below the kitchen sink and take a photo of the inside.

Are the pipes under the sink free from any leaks?

Kitchen

Garbage Disposal

If present, take a photo of the garbage disposal.

Does it turn on and off properly?

Is it free of odors?

Kitchen

Kitchen Cabinets

Take several photos of the upper and lower cabinets, inside and out.

Do all drawers and doors open properly?

Are the inside of the cabinets clean?

Is all hardware on the cabinets?

Kitchen

Kitchen Counters

Take several photos of the countertops.

Are the counters clean?

Are the counters free from any major cracks or stains?

Do all of the electrical outlets have covers?

Kitchen

Microwave

If present, take photos of outside and inside of the microwave.

Does the microwave work properly?

Is the inside clean?

Kitchen

Kitchen Floor

Take several photos of the kitchen floors. Focus on any damage or stains.

Is the floor clean?

Is it free of any major cracks, scratches or stains?

Kitchen

Kitchen Ceiling

Take several photos of the kitchen ceiling and light fixtures.

Do all of the light fixtures or fans work properly?

Is the ceiling free from any major cracks or stains?

Kitchen

Kitchen Walls

Stand back from each corner of the room to ensure you get photos of the room and walls in their entirety. Also focus on any damage.

Are walls free from any major cracks, holes, or stains?

Are they free from excessive picture holes?

Do all of the electrical outlets have covers?

Kitchen

Kitchen Windows

If the kitchen has windows, take several photos of them. Focus on any damage.

Do the windows have screens?

Do the windows have working shades or blinds?

Do the windows open and close properly?

Are all glass panes free from damage?

Kitchen

Smoke Alarm

Take a photo of the smoke alarm.

Is the smoke alarm working?

Dining Room

Room / Area

Feature Name

Instructions

Question

Dining Room

Dining Room Ceiling

Take several photos of the dining room ceiling and light fixtures.

Do all of the light fixtures and/or fans work?

Is the ceiling free of any cracks, stains, or damage?

Is there a working smoke alarm in the room?

Dining Room

Dining Room Walls

Stand back from each corner of the room to ensure you get photos of the room and walls in their entirety. Also focus on any damage.

Are the walls free of any major cracks, stains, or damage?

Do all of the electrical outlets have covers?

Dining Room

Dining Room Windows

Take several photos of the dining room windows, focusing on any damage.

Do all of the windows have screens?

Do the windows have working shades or blinds?

Do all of the windows open and close properly?

Are all glass panes free from damage?

Dining Room

Dining Room Floor

Take several photos of the dining room floor, focusing on any damage.

Is the floor clean?

Is it free of any major scratches, cracks, or stains?

Dining Room

Smoke Alarm

Take a photo of the smoke alarm.

Is the smoke alarm working?

Living Room

Room / Area

Feature Name

Instructions

Question

Living Room

Living Room Ceiling

Take several photos of the living room ceiling and light fixtures.

Do all of the light fixtures and/or fans work?

Is the ceiling free of any cracks, stains, or damage?

Living Room

Living Room Walls

Stand back from each corner of the room to ensure you get photos of the room and walls in their entirety. Also focus on any damage.

Are the walls free of any major cracks, stains, or damage?

Do all of the electrical outlets have covers?

Living Room

Living Room Windows

Take several photos of the living room windows, focusing on any damage.

Do the windows have screens?

Do the windows have working shades or blinds?

Do the windows open and close properly?

Are all glass panes free from damage?

Living Room

Living Room Floor

Take several photos of the living room floor, focusing on any damage.

Is the floor clean?

Is it free of any major scratches, cracks, or stains?

Living Room

Smoke Alarm

Take a photo of the smoke alarm.

Is the smoke alarm working?

Family Room

Room / Area

Feature Name

Instructions

Question

Family Room

Family Room Ceiling

Take several photos of the family room ceiling and light fixtures.

Do all of the light fixtures and/or fans work?

Is the ceiling free from any major cracks or stains?

Family Room

Family Room Walls

Stand back from each corner of the room to ensure you get photos of the room and walls in their entirety. Also focus on any damage.

Are the walls free from any major cracks, holes, or stains?

Do all of the electrical outlets have covers?

Family Room

Family Room Windows

If there are windows in the room, take several photos of them. Focus on any damage.

Do the windows have screens?

Do the windows have working shades or blinds?

Do the windows open and close properly?

Are all glass panes free from damage?

Family Room

Family Room Floor

Take several photos of the family room floor, focusing on any damage.

Is the floor clean?

Is it free of any major cracks, scratches or stains?

Family Room

Smoke Alarm

Take a photo of the smoke alarm.

Is the smoke alarm working?

Bedroom

Room / Area

Feature Name

Instructions

Question

Bedroom

Bedroom Door - Exterior and Interior

Take several photos of the outside and inside of the bedroom door in its entirety.

Bedroom

Bedroom Ceiling

Take several photos of the bedroom ceiling and light fixtures.

Do all of the light fixtures or fans work?

Is the ceiling free from any cracks, stains, or damage?

Does the room have a working smoke alarm?

Bedroom

Bedroom Walls

Stand back from each corner of the room to ensure you get photos of the room and walls in their entirety. Also focus on any damage.

Are the walls free from any major cracks, stains, or damage?

Do all of the electrical outlets have covers?

Bedroom

Bedroom Windows

Take several photos of the bedroom windows, focus on any damage.

Do all of the windows have screens?

Do all of the windows have working shades or blinds?

Do all of the windows open and close properly?

Are all glass panes free from damage?

Bedroom

Bedroom Floor

Take several photos of the bedroom floor.

Is the floor clean?

Is it free from any major scratches, cracks, or stains?

Bedroom

Bedroom Closet

Take several photos of the closet doors and interior shelving.

Does the door(s) open and close properly?

Is there a working light in the closet?

Is the closet clean?

Bedroom

Smoke Alarm

Take a photo of the smoke alarm.

Is the smoke alarm working?

Bathroom

Room / Area

Feature Name

Instructions

Question

Bathroom

Bathroom Door - Exterior and Interior

Take several pictures of the outside and inside of the bathroom door in its entirety.

Does all of the door hardware work correctly?

Does the door open and close properly?

Is the door free from any major damage?

Bathroom

Bathroom Ceiling

Take several photos of the bathroom ceiling, vent fan, and light fixtures.

Do all of the light fixtures or fans work?

Is the ceiling free from any cracks, stains, or damage?

Is there a working vent fan?

Bathroom

Bathroom Walls

Stand back from each corner of the room to ensure you get photos of the room and walls in their entirety. Also focus on any damage.

Are walls free from any major cracks, stains, or holes?

Do all of the electrical outlets have covers?

Are there towel racks or hooks?

Bathroom

Bathroom Windows

If there are windows in the bathroom, take photos, focusing on any damage.

Do the windows have screens?

Do the windows have working shades or blinds?

Do all of the windows open and close properly?

Are all glass panes free from damage?

Bathroom

Bathroom Floor

Take several photos of the bathroom floor, focus on any damage.

Is the floor clean?

Is it free from any major scratches, cracks, or stains?

Bathroom

Bathroom Toilet

Standing in front of the toilet, take a photo of the toilet.

Does the toilet flush properly?

Does the toilet refill properly after flushing?

Does the toilet stop running after refilling (wait for it)?

Is the toilet free from any damage or stains?

Is the toilet free from any leaks around the base?

Bathroom

Bathroom Shower and Tub

Take several photos of the shower, tub, and plumbing fixtures.

Do all plumbing fixtures work properly?

Does the shower and tub drain properly?

Is it free from any major stains, cracks, or scratches?

Does the shower and/or tub have proper caulking?

Bathroom

Bathroom Sink

Take several photos of the bathroom sink(s), mirror(s), and light fixtures.

Do all faucets have normal water pressure?

Are all faucets free from any leaking water?

Do all of the sinks drain properly?

Are sinks & counters free of chips, cracks, or stains?

Do drawers and doors open and close properly?

Are handles and hardware in place?

Are mirrors free from any cracks or damage?

Do all of the light fixtures work?

Bathroom

Under Bathroom Sink

Take several photos under the bathroom sink(s).

Are pipes under the sink(s) free from leaking water?

Laundry Room

Room / Area

Feature Name

Instructions

Question

Laundry Room

Washer - Exterior & Interior

Take several photos of the outside and inside of the washer in its entirety.

Is the inside of the washer clean?

Does the door open and close properly?

Do the controls work properly?

Laundry Room

Dryer - Exterior & Interior

Take several photos of the outside and inside of the dryer in its entirety.

Is the inside of the dryer clean?

Does the door open and close properly?

Do the controls work properly?

Laundry Room

Laundry Room Floor

Take several photos of the laundry room floor, focusing on any damage.

Is the floor clean?

Is it free of any major cracks, scratches or stains?

Laundry Room

Laundry Room Ceiling

Take several photos of the laundry room ceiling and light fixtures.

Do all of the light fixtures or fans work properly?

Is the ceiling free from any major cracks or stains?

Laundry Room

Laundry Room Walls

Stand back from each corner of the room to ensure you get photos of the room and walls in their entirety. Also focus on any damage.

Are walls free from any major cracks, holes, or stains?

Are they free from excessive picture holes?

Do all of the electrical outlets have covers?

Laundry Room

Laundry Room Windows

If there are windows in the laundry room, take several photos of them. Focus on any damage.

Do the windows have screens?

Do the windows have working shades or blinds?

Do the windows open and close properly?

Are all glass panes free from damage?

Den

Room / Area

Feature Name

Instructions

Question

Den

Den Ceiling

Take several photos of the den ceiling and light fixtures.

Do all of the light fixtures and/or fans work?

Is the ceiling free from any major cracks or stains?

Den

Den Walls

Stand back from each corner of the room to ensure you get photos of the room and walls in their entirety. Also focus on any damage.

Are the walls free from any major cracks, holes, or stains?

Do all of the electrical outlets have covers?

Den

Den Windows

If there are windows in the room, take several photos of them. Focus on any damage.

Do the windows have screens?

Do the windows have working shades or blinds?

Do the windows open and close properly?

Are all glass panes free from damage?

Den

Den Floor

Take several photos of the den floor, focusing on any damage.

Is the floor clean?

Is it free of any major cracks, scratches or stains?

Den

Smoke Alarm

Take a photo of the smoke alarm.

Is the smoke alarm working?

Stairway

Room / Area

Feature Name

Instructions

Question

Stairway

Stairway Ceiling

Take several photos of the stairway ceiling and light fixtures.

Do all of the light fixtures work?

Is the ceiling free of any major cracks, stains, or damage?

Stairway

Stairway Walls & Handrail

Take several photos of the stairway walls and handrail, focusing on any damage.

Are the walls free of any major cracks, holes, or stains?

Is the handrail secured to the wall?

Stairway

Stairway Windows

If windows, take several photos of any stairway windows, focusing on any damage.

Do the windows have screens?

Do the windows have working shades or blinds?

Do the windows open and close properly?

Are all glass panes free from damage?

Stairway

Stairway Steps

Take several photos of the steps, focusing on any damage.

Are the steps clean?

Are they free of any major cracks, scratches or stains?

Hallway

Room / Area

Feature Name

Instructions

Question

Hallway

Hallway Ceiling

Take several photos of the hallway ceiling and light fixtures.

Do all of the light fixtures or fans work properly?

Is the ceiling free from any major cracks or stains?

Hallway

Hallway Walls

Take several photos of the hallway walls, focus on any damage.

Are the walls free of any major cracks, holes, or stains?

Do all of the electrical outlets have covers?

Hallway

Hallway Windows

Take several photos of the hallway windows, focus on any damage.

Do all of the windows have screens?

Do all of the windows have working shades or blinds?

Do all of the windows open and close properly?

Are all glass panes free from damage?

Hallway

Hallway Floor

Take several photos of the hallway floor, focusing on any damage.

Is the floor clean?

Is it free of any major cracks, scratches or stains?

Hallway

Smoke Alarm

Take a photo of the smoke alarm.

Is the smoke alarm working?

Basement

Room / Area

Feature Name

Instructions

Question

Basement

Basement Stairway

Take several photos of the stairway to the basement, focusing on any damage.

Are the stairway walls free of any major cracks, holes, or stains?

Is the handrail secured to the wall?

Are the steps clean?

Are the steps free of any major cracks, scratches or stains?

Basement

Basement Ceiling

Take several photos of the basement ceiling and light fixtures.

Is the ceiling free of any major cracks, stains, or damage?

Do all of the light fixtures work?

Basement

Basement Floor

Take several photos of the basement floor, focusing on any damage.

Is the floor clean?

Is the floor free of any major scratches, cracks, or stains

Basement

Basement Windows

Take several photos of the basement windows if there are any.

Do all of the windows open and close properly?

Are the glass panes free from damage?

Basement

Basement Walls

Stand back from each corner of the basement to ensure you get photos of the walls in their entirety. Also focus on any damage.

Are the walls free from any major cracks, holes, or stains?

Do all of the electrical outlets have covers?

Back Porch

Room / Area

Feature Name

Instructions

Question

Back Porch

Back Porch or Deck

Take several photos of the back porch / deck floor, steps and handrail, focusing on any damage.

Are the porch steps and floor free of any major cracks or damage?

Is the handrail properly secured?

Back Door

Room / Area

Feature Name

Instructions

Question

Back Door

Back Door

Take a few pictures of the outside and inside of the back door in its entirety.

Does the door open and close properly?

Is the door free of cracks or damage?

Garage

Room / Area

Feature Name

Instructions

Question

Garage

Garage Door

While standing outside the garage, take a picture of the entire garage door.

Does the garage door opener work properly?

Is all hardware properly installed and secured?

Are cables in good condition with no visible signs of fatigue?

Garage

Garage Walls

Take several photos of the garage walls, focus on any damage.

Are walls free from any major cracks, holes, or damage?

Do all of the electrical outlets have covers?

Are shelves secured to the wall?

Garage

Garage Ceiling

Take several photos of the garage ceiling and light fixtures.

Does the garage light fixture(s) work properly?

Are there any major cracks or damage on the ceiling?

Carport

Room / Area

Feature Name

Instructions

Question

Carport

Carport

While standing outside of the carport, take several photos of the carport walls, ceiling, and light fixtures, focusing on any damage.

Walls free from any major cracks, holes, or damage?

If a light fixture is present does it work properly?

Is the ceiling free from any major cracks or damage?

Backyard

Room / Area

Feature Name

Instructions

Question

Backyard

Backyard

Take several photos of the backyard focusing on any damage or issues.

Is the backyard free of trash and debris?

Is the backyard free of overgrowth?

If fenced in, is the fencing free of damage?

General

Room / Area

Feature Name

Instructions

Question

General

General

Take photos anything else (common areas, etc.) not covered that you would like to include.

Overall, water pressure is normal?

Floor is free of major cracks, scratches, or stains?

Ceiling free of major cracks, holes or stains?

Walls free of major cracks, holes or stains?

Windows open and close properly?

Glass panes free from damage?

Stair railings and steps secured?

Free of visible mold or mildew?

Free of signs of mice or rodents?

Is there a fire extinguisher present?

General

Air Filter - Step 1

Open the HVAC unit to access the air filter. Remove the air filter and take two photos - one of the top side and one of the bottom side of it.

Has the air filter been changed within the last month?

Is the air filter clean?

General

Air Filter - Step 2

Replace the filter with a new one if needed and place back in the HVAC unit. Take a picture of the filter in the open HVAC unit.

General

Carbon Monoxide Detector

Take a photo of the carbon monoxide detector (usually in the kitchen)

Is there a working carbon monoxide detector?

If there is a working carbon monoxide detector, did you test it?

General

Air Filter

Open the HVAC unit to access the air filter. Replace it with a new one if needed and take a picture of the air filter back in the open HVAC unit.

Has the air filter been changed within the last month?

Is the air filter clean?

General

Fire Extinguisher

Take a photo of the fire extinguisher

Is the fire extinguisher available and charged?

Pool

Room / Area

Feature Name

Instructions

Question

Pool

Pool

Take several photos of the pool focusing on any damage or issues.

Is the pool clean and in good condition?

Is the pool pump working properly?

Storage Room

Room / Area

Feature Name

Instructions

Question

Storage Room

Storage Room Ceiling

Take several photos of the storage room ceiling and light fixtures.

Do all of the light fixtures and/or fans work?

Is the ceiling free from any major cracks or stains?

Storage Room

Storage Room Walls

Stand back from each corner of the room to ensure you get photos of the room and walls in their entirety. Also focus on any damage.

Are the walls free from any major cracks, holes, or stains?

Do all of the electrical outlets have covers?

Storage Room

Storage Room Windows

If there are windows in the room, take several photos of them. Focus on any damage.

Do the windows have screens?

Do the windows have working shades or blinds?

Do the windows open and close properly?

Are all glass panes free from damage?

Storage Room

Storage Room Floor

Take several photos of the storage room floor, focusing on any damage.

Is the floor clean?

Is it free of any major cracks, scratches or stains?

Storage Room

Smoke Alarm

Take a photo of the smoke alarm.

Is the smoke alarm working?

Loft

Room / Area

Feature Name

Instructions

Question

Loft

Loft Ceiling

Take several photos of the loft ceiling and light fixtures.

Do all of the light fixtures and/or fans work?

Is the ceiling free from any major cracks or stains?

Loft

Loft Walls

Stand back from each corner of the room to ensure you get photos of the room and walls in their entirety. Also focus on any damage.

Are the walls free from any major cracks, holes, or stains?

Do all of the electrical outlets have covers?

Loft

Loft Windows

If there are windows in the room, take several photos of them. Focus on any damage.

Do the windows have screens?

Do the windows have working shades or blinds?

Do the windows open and close properly?

Are all glass panes free from damage?

Loft

Loft floor

Take several photos of the loft floor, focusing on any damage.

Is the floor clean?

Is it free of any major cracks, scratches or stains?

Loft

Smoke Alarm

Take a photo of the smoke alarm.

Is the smoke alarm working?

Office

Room / Area

Feature Name

Instructions

Question

Office

Office Ceiling

Take several photos of the office ceiling and light fixtures.

Do all of the light fixtures and/or fans work?

Is the ceiling free from any major cracks or stains?

Office

Office Walls

Stand back from each corner of the room to ensure you get photos of the room and walls in their entirety. Also focus on any damage.

Are the walls free from any major cracks, holes, or stains?

Do all of the electrical outlets have covers?

Office

Office Windows

If there are windows in the room, take several photos of them. Focus on any damage.

Do the windows have screens?

Do the windows have working shades or blinds?

Do the windows open and close properly?

Are all glass panes free from damage?

Office

Office Floor

Take several photos of the office floor, focusing on any damage.

Is the floor clean?

Is it free of any major cracks, scratches or stains?

Office

Smoke Alarm

Take a photo of the smoke alarm.

Is the smoke alarm working?

Attic

Room / Area

Feature Name

Instructions

Question

Attic

Attic Ceiling/Roof

Take several photos of the attic ceiing / roof

Do all of the light fixtures or fans work properly?

Is the ceiling/roof free from any major cracks or stains?

Is the ceiling/roof free of condensation and mold?

Attic

Attic Walls

Stand back from each corner of the attic to ensure you get photos of the walls in their entirety. Also focus on any damage.

Are the walls free from any major cracks or stains?

Are the walls free of condensation and mold?

Attic

Attic Windows

If there are windows in the attic, take several photos of them. Focus on any damage.

Do all of the windows open and close properly?

Are all glass panes free from damage?

Attic

Attic Floor

Take several photos of the attic floor, focusing on any damage.

Is the floor free of any major cracks or stains?

Is the floor free of water stains, rot, and mold?

No signs of droppings or rodent presence?

Attic

Smoke Alarm

Take a photo of the smoke alarm.

Is the smoke alarm working?

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